Get Organized — Master Capture (Bible Anchor)

Everything lands here first. Reviewed daily before any action. Version: 1.8 — 2025-08-12-22-30

Version Log

• 1.8 — added entries for GitHub orgs separation, email and hosting plans, domain transfers, family tasks, and research prompts
• 1.7 — added task: Business Plan (Business → This Week); updated script paths (Downloads → /Users/tracysmith/Personal/LocalDownloads/Tracy, Repo → /Users/tracysmith/Personal/Projects/repos/sanity)
• 1.6 — housekeeping: test push after script reload; no content changes
• 1.5 — added task: Get to bed on time (Home → This Week); README push flow confirmed
• 1.4 — added task: Renew Quicken (Home → This Week)
• 1.3 — added Version Log section; kept git optional, continue using this thread as Bible, provide downloadable backups
• 1.2 — added: Refineo Logo, review Evernote checklist, update LWD README with site links, purchase LWD misspelling domains
• 1.1 — added: integrations research (GitHub, AI, best coding AI's)
• 1.0 — initial structure with Business, Home, Shared, and Daily Shutdown

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BUSINESS — Refineo Studios / LWD / MHC

Today → High-leverage, under 60 min

• Re-review domain redirects, Cloudflare only (Refineo, LWD, Hudson Cage)
• Tighten “No-reply” behavior for groups, confirm reply-to addresses
• Add Subnote spacing rule decision to CSS notes (row-gap=6, subnote mt=2)
• Purge Cloudflare cache after deploy, sanity check home on mobile + desktop
• Wish Pop Happy Birthday on Friday, August 15
• Ask Gil about his Boating Exam on Saturday

Tomorrow → 90–120 min blocks

• SPF/DKIM/DMARC: confirm alignment for refineostudios.com and leadingwhiledistracted.com
• Build “not-a-park” holding page template, link to LWD + Refineo
• Set up Terms, Privacy, Cookies stubs and link in footer
• Stephen: verify “Notify me” POST runs end-to-end, capture success/fail states

This Week → Planned Work

• Infrastructure & Automation
  • Render infrastructure doc (render.yaml)
  • Explore automation for domain → registrar → DNS → Cloudflare → Render setup (checkbox-driven form intake, auto-fill setup details)
• Showcases / Case Studies
  • Build case study pages for Refineo, LWD, MHC (keep MHC internal for now)
• Systems & Balance
  • Define routine that allows Refineo work without burnout
• LWD Book
  • Create concrete progress plan for writing
• Socials
  • Setup socials for LWD
  • Finish socials for MHC & Refineo
• Substack
  • Refineo: account created, start content plan
  • LWD: decide if separate or combined with Refineo
  • MHC: create if viable
• Ops
  • Google Workspace for MHC
  • Sign up for Notion under Refineo email (test free version)
• Other
  • Update QuickBooks
  • Figure out Bonsai usage (client contracts/invoicing only)
  • Look at other integrations: GitHub, AI, best coding AI's, etc.
  • Refineo Logo
  • Review Evernote checklist we created
  • Update README for LWD with links to LWD websites
  • Purchase domains for misspellings of LWD (including leadingwhiledistrscted.com)
  • Business Plan
  • LWD Email separation from Refineo (consider separate Workspace or low-cost/free email)
  • LWD Domains: Create Cloudflare account and remind to transfer in 30–45 days
  • ROS Domains: Transfer from Namecheap to Cloudflare in 30–45 days
  • MHC Render: Create account or consider Vercel
  • LWD Render: Create account or consider Vercel
  • Hosting: Compare Vercel vs Render
  • Laptop: Decide on what to use for LWD/MHC/ROS
  • Create temp logo for LWD
  • Review GitHub org vs separate accounts for LWD/ROS/MHC
  • Review Jeff Armstrong LinkedIn post: https://www.linkedin.com/posts/jeff-armstrong-16b8a648_gpt-5-base-others-is-crap-without-these-activity-7360029829414490112-QorG
  • LWD: Research and review papers and articles
  • Job: Think — What the ideal would look like, how to shape it, or if leaving is right

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HOME / PERSONAL

Today → High-leverage, under 60 min

• N/A (pull from Inbox each morning)

Tomorrow → 90–120 min blocks

• Call Verizon for Apple One login issue, set up Apple One
• Order new UPS/battery for home office

This Week → Planned Work

• Get to bed on time
• Renew Quicken
• Cord sort & label project
• Closet reorg
• Book health appointments:
  • Primary care
  • Renew ADHD prescription
  • Dermatology
  • Eye doctor
  • Hearing (or find new Jabra aid)
• Alpha Drive project:
  • Offload files to Alpha
  • Get personal files off work computer
  • iCloud & Google Drive sync/cleanup

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Shared / Ops Across Both

• DNS audit pass #2 after GoDaddy→Cloudflare transfers finish (prettychar.com, tracycsmith.com, refineostudios.com, leadingwhiledistracted.com)
• Centralize email groups/aliases doc: owner, purpose, reply-to, posting rules
• Repo hygiene: update README with includes, publish dir, cache-bust pattern
• Breadcrumb visual style, mobile first
• Subpages branding pass: spacing scale, type sizes, tile rhythm
• Map every domain → target URL, type (301/302), managed on Cloudflare
• Create “holding” page and wire it to any unused domains
• SPF: include only sender services in use, prune old vendors
• DKIM: verify selectors active, rotate if older than 12–18 months
• DMARC: start p=none with rua/ruf to monitoring inbox, plan move to quarantine

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Daily Shutdown Checklist (2-min ritual)

1. Capture loose thoughts into Inbox dump
2. Mark 1–3 “Today” for tomorrow morning
3. Commit/push if you touched code, purge CF cache if deployed
4. Jot blockers so I can remove them first thing

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Done (Temporary Holding for Completed Items)

(Archive weekly)